Student Terms

This section applies exclusively to Users registered as Students. These terms supplement the general Terms of Service and do not replace them.

The Student is responsible for providing verified and updated documentation, including:

• Passport or visa
• Official ID
• Updated CV
• Diploma, transcript, or school letter
• Complete immunizations
• TB test
• Valid health insurance
• Compliance certificates or training
• Additional forms required by Clinics or Universities

Students are expected to:

• Maintain ethical and respectful behavior
• Comply with clinical rules
• Respect patients, staff, and supervisors
• Avoid unsafe or inappropriate conduct
• Follow instructions from supervisors or clinical staff

Supervision and Site Restrictions

• The Student must remain with their assigned supervising clinician or employee at all times while in the assigned department, unit, or clinic. If the supervisor is unavailable, a previously designated alternate must take over supervision; otherwise the rotation activity must pause or be rescheduled.
• Participation is restricted to the sites, units, and shifts authorized by the Clinic. Wandering into unauthorized areas is prohibited.

Dress Code and Identification

• Professional attire is required at all times. Jeans, shorts, spandex, cropped tops, and leggings are not acceptable. Footwear must be closed-toe.
• Attire must be clean, modest, and appropriate for the assigned work area. Scrubs are not permitted unless required by the procedural site.
• The Student must wear the identification badge issued by the Clinic at all times, above the waist and with the photo side facing outward.
• The Student must not present themselves, in conduct or appearance, as a licensed medical professional.

Devices, Notes, and Patient Records

• Cell phone use is not permitted during the observation period, except as expressly authorized by the supervising clinician.
• The Student may not make notations in, or alterations to, any patient chart or medical record.
• No written, printed, or digital patient information may be removed from the Clinic's property or from patient rooms.

Patient Consent and Scope of Participation

• The supervising clinician must inform each patient that a Student observer is present and must obtain the patient's consent before the Student may be present during an examination or procedure.
• Where the Student is participating in an observational capacity, the Student may not engage in direct patient care, including physical examination, taking medical history, counseling patients or their family members, assisting in surgery or other procedures, or otherwise interacting clinically with patients beyond what the supervising clinician expressly authorizes within the scope of the rotation.
• The scope of permitted hands-on activity is determined by the Clinic, the supervising clinician, the Student's academic level, and any applicable licensing or training requirements. The Student must not exceed that scope under any circumstance.

Property and Access Credentials

All property issued by the Clinic — including badges, parking permits, scrubs, and electronic access credentials — must be returned upon completion of the rotation. The Student may be billed by the Clinic for any lost, stolen, or destroyed property at the rate established by that Clinic.

Prohibited Behavior

• Disrespectful or discriminatory conduct
• Harassment of any kind toward patients, staff, supervisors, or other Students
• Privacy violations (HIPAA)
• Unauthorized medical practice or holding oneself out as a licensed provider
• Substance use affecting performance
• Unexcused absences
• Photographing, recording, or transmitting any image or audio of patients, staff, or the Clinic's facilities

Policies depend on:

• The Clinic
• The specific program
• Availability
• Timing of cancellation
• Policies published on the Platform

Certain fees may be non-refundable.

As a Student participating in a clinical rotation, the Student has both an ethical and a legal duty to keep patient information confidential. The federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) permits health care providers to use or disclose Protected Health Information ("PHI") only in limited circumstances. Depending on the Clinic's status (including whether it operates as a teaching facility under an applicable health-care-operations exception) and on facility policy, the presence of a Student observer during a clinical encounter may require the patient's authorization. The Clinic determines what is required at its site; the Student must follow whatever procedure the Clinic and the supervising clinician put in place.

Failure to maintain the confidentiality of patient information as required by HIPAA is a violation of federal law and may carry civil and criminal penalties, in addition to academic and platform consequences.

Scope of Protected Information

The Student acknowledges that confidential information is protected in every form, including:

• Written records, charts, and printed documents
• Correspondence, faxes, and physical mail
• Oral communications, including hallway and break-room conversations
• Electronic records, emails, messaging, and any computer programs or applications used at the Clinic
• Identifiers such as names, room numbers, photographs, video, audio, and any data that could reasonably be used to identify a patient

Use of Confidential Information

Access to confidential information is granted to the Student solely for the purpose of gaining educational insight into the relevant clinical field. The Student agrees that:

• PHI accessed during the rotation will not be used for any personal, academic, commercial, or social purpose.
• Privileged information will only be discussed with authorized parties, and only in private locations within the Clinic.
• Medical records are legal documents; unauthorized disclosure may result in legal action against the Clinic, the supervising clinician, and the Student individually.

Prohibited Actions

• Photographing, filming, or recording patients, staff, or facilities
• Disclosing clinical information to any person not authorized to receive it
• Sharing patient data, case details, or identifying information on social media, messaging apps, or any public forum, even in de-identified form
• Removing PHI, copies of records, or screenshots from the Clinic's property
• Discussing patients in elevators, cafeterias, parking lots, or any other public area

Continuing Obligation

The Student's confidentiality obligations under this Section and under HIPAA continue indefinitely after the rotation ends, after the Student's account on MedicalRotations is closed, and after any relationship with the Clinic has terminated.

MedicalRotations is a technology marketplace and does not provide immigration, visa, or legal advice. The Student is solely responsible for determining and maintaining the immigration status appropriate for the activity they intend to perform on a rotation.

In particular, the Student acknowledges and agrees that:

• MedicalRotations does not guarantee visa eligibility, visa issuance, admission to the United States, or the ability to participate in any specific type of clinical experience under any specific visa category.
• The permissibility of observership, externship, clerkship, or any hands-on clinical activity under a B-1/B-2 (visitor), F-1, J-1, H-1B, or other immigration status is determined by U.S. Citizenship and Immigration Services, U.S. Customs and Border Protection, the U.S. Department of State, the Clinic, and applicable state licensing rules — not by MedicalRotations.
• Whether a particular rotation is purely observational or involves hands-on patient care is controlled by the Clinic and the supervising clinician. The Student must independently verify that the actual scope of the rotation is consistent with the Student's lawful immigration status, and must promptly withdraw if it is not.
• The Student is responsible for any visa application, ECFMG/sponsor requirements, ESTA registration, travel arrangements, insurance, accommodation, and related costs, and for compliance with the terms of any visa or program under which the Student is present in the United States.
• If a visa is denied, delayed, revoked, or otherwise unavailable, MedicalRotations will not be liable for related costs, including non-refundable Clinic fees, administrative fees, travel costs, or lost academic time.

The Student is encouraged to consult their academic institution's international-student office and a qualified U.S. immigration attorney before booking any rotation that requires international travel.