University Terms

This section applies to Universities, medical schools, health sciences institutions, or other academic entities that:

• Register Students
• Manage institutional payments
• Administer student lists
• Coordinate clinical programs through MedicalRotations

These terms supplement, not replace, the main Terms of Service.

Universities are responsible for:

• Providing accurate and complete student lists
• Verifying that Students meet academic requirements
• Confirming documentation and required training
• Keeping institutional group information updated

Proof of Enrollment

When a University submits a Student or a group of Students for a rotation, the University warrants that each Student is, at the time of submission and through the rotation start date, actively enrolled or recently graduated in good standing in a program for which the rotation is appropriate. The University agrees to provide proof of enrollment (such as a school ID, enrollment letter, or registrar verification) when requested by MedicalRotations or by the receiving Clinic.

Pre-Rotation Health and Compliance Documentation

The University acknowledges that most U.S. Clinics require documented immunizations and health clearances before a Student may begin a rotation, including (without limitation) Hepatitis B, MMR, Varicella, Tdap, current Tuberculosis screening, seasonal influenza when applicable, and a current N95 respirator fit test. The University agrees to:

• Inform its Students of the specific requirements posted by each Clinic.
• Where the University collects health documentation institutionally, ensure that the records it transmits through the Platform are validated according to U.S. CDC standards and signed or stamped by an appropriate medical source.
• Not knowingly submit Students with incomplete, expired, or unverified records.

The University also acknowledges that Clinics may require criminal background checks, drug screening, or other facility-specific clearances. The University is responsible for communicating those requirements to its Students and for not interfering with the Clinic's verification process.

Institutional payments may include:

• Group fees
• Administrative fees
• Rotation costs
• Additional charges under specific agreements

Universities accept that:

• All payments must be made through the provided system
• Certain charges may be non-refundable
• Payments must be completed before rotations begin
• Delays may affect availability

Universities are responsible for:

• Communicating conduct expectations to Students
• Monitoring academic and disciplinary compliance
• Acting on misconduct reports
• Coordinating with Clinics as needed

Pre-Rotation Briefing

Before a Student begins a rotation arranged through the Platform, the University agrees to make a reasonable effort to ensure that the Student has been briefed on, and understands:

• HIPAA and patient-confidentiality obligations, including the prohibition on photographing, recording, or sharing patient information.
• The observational scope of the rotation and the limits on hands-on patient contact unless expressly authorized by the supervising clinician.
• Professional attire, identification (badge), device-use, and conduct standards applicable at the Clinic.
• The Student's obligation to follow the instructions of the supervising clinician and the Clinic's incident-reporting procedures.

Immigration and Visa Compliance

For Students traveling internationally to participate in a rotation, the University acknowledges that MedicalRotations does not provide immigration or visa advice and does not certify whether any particular rotation is permissible under a B-1/B-2, F-1, J-1, H-1B, or other immigration status. The University agrees to direct its Students to its own international-student office and to qualified U.S. immigration counsel, and to make clear that the determination of whether a rotation is observational or hands-on — and whether that scope is lawful under the Student's status — rests with the Clinic, applicable U.S. authorities, and the Student, not with MedicalRotations.

MedicalRotations does not supervise academic conduct.

Universities may NOT:

• Arrange rotations directly with Clinics using information obtained from MedicalRotations
• Contact Clinics to bypass the Platform
• Instruct Students to book outside the marketplace
• Reproduce or copy marketplace listings for external use